LPG Cylinder Tracking Software

Managing LPG cylinders manually can make it difficult to know exactly how many cylinders are in stock, which customer has which cylinders, how many empty cylinders are due for return, how much money customers owe, and how much the business earns every day.

Our LPG Distribution & Cylinder Tracking Software provides a centralized solution for managing these operations efficiently and accurately.

The system provides individual cylinder tracking using QR codes and barcodes, allowing businesses to track a cylinder's complete lifecycle from purchase to customer delivery, return, inspection, refilling, and redistribution.

Key Features

🔹 Cylinder Management

1. Individual cylinder registration
2. Serial number tracking
3. QR code & barcode support
4. Filled and empty cylinder management
5. Cylinder lifecycle tracking
6. Cylinder movement history
7. Customer-wise cylinder custody
8. Cylinder status management

🔹 LPG Stock Management

1. Filled cylinder stock
2. Empty cylinder stock
3. Pack-size based inventory
4. Godown stock
5. Branch stock
6. Plant stock
7. Customer custody stock
8. Stock transfer
9. Stock adjustment
10. Low-stock alerts

🔹 Multiple Pack Sizes

The system supports multiple LPG cylinder sizes such as:

1. 12 KG
2. 30 KG
3. 44 KG
4. 45 KG
5. Other configurable pack sizes

🔹 Sales & Invoicing

1. Customer sales
2. LPG refill sales
3. Empty cylinder sales
4. Cylinder package sales
5. Automatic invoice generation
6. Customer-wise sales history
7. VAT configuration
8. Discount management
9. Payment tracking

🔹 Customer Management

1. Customer profile
2. Customer-wise sales
3. Customer-wise payment history
4. Customer due
5. Credit limit
6. Credit days
7. Cylinder holding
8. Empty cylinder return
9. Customer ledger

🔹 Due Collection

1. Customer-wise outstanding balance
2. Invoice-wise due
3. Partial payment
4. Multiple invoice payment
5. Advance payment
6. Due ageing
7. Collection history
8. Payment references

🔹 Rental & Cylinder Due

1. Customer cylinder holding period
2. Free holding period
3. Rental calculation
4. Overdue cylinder tracking
5. Demurrage / penalty calculation
6. Cylinder return monitoring

🔹 Purchase Management

1. Supplier management
2. Purchase entry
3. Purchase receiving
4. Purchase due
5. Supplier ledger
6. Purchase history
7. Freight and additional purchase costs

🔹 Accounting

1. Customer ledger
2. Supplier ledger
3. Cash book
4. Bank book
5. Income
6. Expense
7. Receivable
8. Payable
9. Trial balance
10. Profit & Loss

🔹 Income & Expense

1. Daily income
2. Daily expense
3. Monthly income
4. Monthly expense
5. Expense categories
6. Payment tracking
7. Cash flow monitoring

🔹 Safety & Compliance

1. Hydrostatic test tracking
2. Test due alerts
3. Expired cylinder identification
4. Valve replacement tracking
5. Maintenance history
6. Cylinder safety records

🔹 Reports & Analytics

1. Daily sales report
2. Monthly sales report
3. Customer sales report
4. Customer due report
5. Cylinder holding report
6. Stock report
7. Purchase report
8. Collection report
9. Income & expense report
10. Profit & Loss
11. Cylinder movement report
12. Hydro test due report

Business Benefits

The system helps LPG businesses:

✅ Reduce cylinder loss

✅ Know exactly which customer holds which cylinder

✅ Monitor filled and empty cylinder stock in real time

✅ Reduce manual paperwork

✅ Improve customer due collection

✅ Track cylinder returns

✅ Monitor daily income and expenses

✅ Improve inventory accuracy

✅ Maintain complete cylinder history

✅ Improve accounting visibility

✅ Make faster business decisions

From cylinder purchase to refill, delivery, customer custody, return, inspection, and refilling — every movement can be tracked from one centralized system.